Primary Purpose:

Provide support for daily human resource operations. Verify and monitor certification status of applicants

and employees. Confirm district compliance with state certification and licensing requirements. Maintain the district’s position control system.  Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees.

Qualifications:

Education/Certification:

Bachelor’s Degree in Human Resources or Business Administration 

Human Resources experience can be substituted for degree

TASBO Certification (Preferred)

Special Knowledge/Skills:

Knowledge of administration of employee benefits programs and applicable laws

Ability to interpret and disseminate insurance and benefits information to individuals and groups

Strong organizational, communication, and interpersonal skills

Ability to effectively present information in one-on-one and to small and large groups of employees

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Experience:

Three years of experience in Human Resources or Bachelor's degree in related field

Major Responsibilities and Duties:

Certification and Licensing

1. Process teacher applications and verify certification with the Texas State Board of Educator Certification (SBEC), universities, colleges, and education agencies in other states.
2. Assist principals and director of human resources (HR) in identifying appropriate certification requirements for assignment according to SBEC assignment criteria.
3. Track certification, testing, and permit status and follow-up with employees to ensure completion of certification requirements within established timelines. Process SBEC permit applications and monitor permit status.
4. Research and maintain current information on SBEC and Every Student Succeeds Act (ESSA) rules, certification requirements and processes, and testing dates.
5. Compile, maintain, and file all reports, records, and other documents as required including maintaining a database of certification and licensing information for certified or licensed professionals, paraprofessionals, and auxiliary employees.
6. Prepare correspondence, forms, and reports according to district standards and requirements.

File Management

1. Maintain the district position control data system in an accurate and efficient manner.
2. Receive and process all personnel requisitions including reconciling vacancies with approved staff allocations, verifying accuracy of information, and adding new positions as directed. Identify and resolve inconsistencies.
3. Enter, update, and maintain accurate position data to include assignments, reassignments, salary changes,and separations.
4. Monitor staffing levels on an ongoing basis. Compile staffing data and prepare status reports as required.
5. Maintain files for assigned employees and applicants, including receiving and routing of changes (e.g., name, address changes).
6. Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records.
7. Ensure Employee budget coding and pay coding is in accordance with administrative regulations and business office guidance in employee databases.
8. Prepare and maintain employee service records.
9. Enter and update employee information in the central database.
10. Compile pertinent data as needed when preparing various federal, state, and local reports.
11. Administer the records storage and destruction process of personnel records following established records retention schedule and requirements of the Texas State Library and Archives Commission. Assist with the purging of records and coordinate imaging of inactive HR records.

Records, Reports, and Correspondence

1. Maintain employee records regarding professional, paraprofessional, and auxiliary staff, both physical and within Skyward software, including updating employee information such as years of service, degrees, and certifications.
2. Receive documentation related to termination of employment for professional, paraprofessional and auxiliary staff and input required information into Skyward/Excel.
3. Receive new hire/transfer documentation regarding professional, paraprofessional and auxiliary staff and enter into Skyward/Excel; including leave allocation/adjustment, as applicable.
4. Compile data for all federal, state, and local reports and surveys as requested.
5. Perform Skyward queries to obtain data in response to external requests and reports related to Human Resources data as requested.
6. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
7. Maintain confidentiality of all employee information.
8. Assist with file maintenance and paperwork. 
9. Prepare and distribute annual position assignment notices.
10. May assist with the preparation and distribution of employment contracts.
11. Review monthly payroll reports.

Other

1. Cross-train with benefits and leaves.
2. Build annual employee calendars.
3. Follow district safety protocols and emergency procedures.
4. Perform other tasks and duties as assigned.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/ Environmental Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions, maintain emotional control under stress